You might already know how to write policy for your company that reflect your vision or even federal or other regulations. That might very well be an easy task for you. Policies are important, but remember that the policy itself should not be the catch all solution. Just as your awards and kudos compliment your capabilities, the policy should complement the processes and procedures you have in place.
Policy tells what should happen and is in itself easier to write and have approved than the how to do it found in processes and procedures. Even if you do not know how to write policy, you may be able to download samples from the internet or borrow those shared by fellow professional organization contacts. What won’t be so easy to find is policy tailored to your specific needs and how to incorporate them into company business. That will require teamwork with other business unit managers or business partners.
Some of the reading audience might understand better than others that most policies exist as “gotchas”. In other words, policies can be used as a basis for discipline. However, unless part of the company DNA, most employees may not know the policy even exists.
For example, suppose you are trying to implement procedures to ensure employees park in the west side of the multi-company complex. So far, your employees have parked all around the building, taking up parking spots reserved for other companies sharing the property. To solve this problem, you could:
1. Write a policy and wait for employees to read and comply. If they do not, you can nab them later, pointing out their short falls.
2. Create policy, coordinate with others to both educate and get buy in.
Option two works best because it will be part of an organizational solution and not “just another thing to do.” Option one will cause all kind of trouble and leave the situation unresolved.
To ensure a smoother running operations, you might wright policy. However, this is not the final step. The entire organization should take part, be trained properly and own the process. Just as human resources, facilities, finance and other business units in large organizations seek the cooperation of the enterprise, small business owners should get similar buy in. With approved and accepted procedures in place, the policy will be easily supported.
Jeffrey W. Bennett, ISP is the owner of Red Bike Publishing. Jeff is an accomplished writer of non-fiction books, novels and periodicals. He also owns Red bike Publishing. Published books include: "Get Rich in a Niche-Insider's Guide to Self Publishing in a Specialized Industry" and "Commitment-A Novel". Jeff is an expert in security and has written many security books including: "Insider's Guide to Security Clearances" and "DoD Security Clearances and Contracts Guidebook". See Red Bike Publishing for print copies of: Army Leadership The Ranger Handbook The Army Physical Readiness Manual Drill and Ceremonies The ITAR The NISPOM
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